Volunteer Software, so you have more time for people
We’re your team! Whether it’s a background check system, or a donor, human resources, or student database, we’re what you need. Need to connect with single sign-on, social media, digital signature, medical records, a learning management system, or other volunteer recruitment system? How about a phone app, a Windows app or something else? Odds are we’ve already done it. Want to do the integration yourself? We offer a fully documented SOAP/XML web-services API with example code.
Volunteers and donors can find opportunities, register, schedule themselves, track and report what they give.
Management software for your volunteer coordinator. Interactive registration, scheduling, tracking and reporting.
Tools for recording hours, taking surveys, data-sorting, logbooks and reporting.
You determine which data is seen when, where and how by creating and naming your own grids. This is done by activating, pre-searching and sorting the columns you want and then saving the resulting grid using a name that describes it. These grids are then available from a drop-down menu on the main screen. With named grids you can quickly view the data you need in the order that works best for each task you perform.
Shown here is our named grid setup screen. The columns on the left are database fields for volunteers that can be activated and pre-sorted by moving them to the right side of the screen. At the bottom you can name the grid, define the data source (folder), and add an advanced search if you need to.
Another popluar part of eCoordinator is our new drag-and-drop scheduling system. Select any opportunity from the list and drag it onto the calendar. Repeating schedule slots are created according to patterns you determine when needed, saving you the effort of setting up the same schedule multiple times. Schedule slots are published on the opportunity details screen on your website when powered by eRecruiter. Each opportunity can be set to automatically recruit volunteers for it’s schedule slots or require you to review requests on this screen before formally assigning the volunteer to a shift. You can also pre-set each opportunity to recruit different volunteers for each shift or allow the first set of volunteers to be automatically assigned to all subsequent instances of the slot.
Note that at any time you can view the status of each slot by looking at the colored fraction in the lower-right corner. If it’s red then you know you ned to still find volunteers for that shift.
Reports are created using Adobe (.pdf) format and can be saved on your computer, emailed, or printed at any time. You control which data is in the reports by pre-selecting it using a named data grid or search before running the report. The “Data Grid Report” takes all current data in the current grid and exports it to text (.txt) files so you can use it in Excel or other applications. The same report can also be saved as a .pdf. Since you control which data is in a grid this gives you maximum control over printing or exporting data on-demand. Reports can also be edited (using HTML) so you can change layouts or add logos and data.
Pre-sort your Data
Once volunteers have entered data it appears instantly in eCoordinator. We actually designed the system around the task of reporting on volunteers. Data on hours, survey results and other performance measures can be viewed from multiple points of view (volunteers, opportunities, organizations, clients). Simply select record(s) from any of the main screens and click the “Logbook” button on the left to view it. You can utilize any named grid you’ve previously created to help you narrow down the records you need to review.